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How to write and use a press release to promote your book and your business

how to write and use a press releaseAlmost every one of the clients who goes through our Best-Seller Program asks for assistance with writing and using press releases to promote their book and their business.

So, I’ve written this post not only for them but also for anyone who is seeking assistance with this most important topic.

Sending press releases to alert the media to your newsworthy event is essential, however as Inc Magazine commented,

“An easy way to ruin your relationship with the news media is to send a bad press release.”

…but as PT Barnum, of Barnum and Bailey Circus fame, once said…

“Without promotion, something terrible happens…  nothing!”

So, how do you write a good press release?

I could write for pages and pages on this topic, but here is a checklist that will help:

  • At the top, make sure you put when it is to be released, for example FOR IMMEDIATE RELEASE
  • Come up with a headline that ‘hooks’.  Think about the audience who will read this article, your headline needs to grab their attention immediately and make them want to read more.  (here is an excellent article about writing catchy headlines and first paragraphs)
  • Many journalists and editors do not skim past the first paragraph when deciding whether or not to use a release so make sure that all-important paragraph has enough hook and ooooomph to get their attention
  • Having been a journalist myself, I know it’s actually quite common for the press release to be used almost exactly as is – so write your press release with this in mind
  • DO NOT use ‘marketing language’ – in other words, this is a TOTALLY FACTUAL piece, not hype and not opinion – just stick to the facts!
  • Use at least one or two quotes from someone connected to the story to provide context, insight and heart
  • Include biographical information on your and/or your business including how long you have been doing this, your mission and/or vision statement, where you are based, any awards or recognition you have received
  • Contact information – At the end VERY CLEARLY state your name, company (if relevant), your position (eg Author of the Best-Selling Book, “name of book”), address, email, website and cell phone number.  The reason the cell phone is important is that major publications will often not run a story unless they can confirm in person (in this case, on the phone) the contents of the release
  • Include a link to your EPK (electronic press kit) if you have one (http://leighstjohn.com/epk-electronic-press-kit/)
  • Double and triple check your grammar and spelling!
  • Format your press release to be double-spaced and preferably one-page (two at the very most!)

OK, so now you’ve written your press release, what do you do with it?

How do you use a press release?

Know Your Audience – the fastest way to get blacklisted is to blast your press release to outlets whose readers have nothing in common with you or the subject of your release.  Make sure you target appropriate media outlets.

Set Up a Google Alert – create a Google alert for your name, your book’s name (https://www.google.com/alerts) so you can keep track of who is mentioning you and creating articles based on your release.

Syndicate Your Release – once your press release is published, make sure you get it as much visibility as possible by cross-promoting the release and any articles in which you are mentioned on your own social media channels.

Add to Your EPK – mention in your EPK that you were covered by XYZ Publication and provide a link to that article, thereby giving you additional credibility.

Consider Timing – when you send a release is important.  If you are doing a book signing and speaking event to raise money for charity, you want that release to go out anywhere from 3-10 days before the event.  Other events such as you becoming a best-seller are obviously sent after the event, but as close as possible to the actual date it occurred.

Don’t be shy!

Reporters rely on press releases to give them the stories they need to fill their publications – so make yourself visible!  Just ensure that you follow the suggestions above.

If you have any questions about creating a press release for your book and becoming a best-seller, feel free to reach out!

I look forward to hearing from you…

Book Fairs 2014

Book_Fair_StandsBook Fair – Get Involved!

Being involved in a Book Fair is a fabulous way to get known, generate buzz for your work and sales for your book.

If you need any help getting ready for any of these events, just reach out.  I coach people all the time on how to maximize their opportunities at events just like these…

You can email me at info@writingandpublishingmybook.com.

September 2014

42ND ANNUAL ROCHESTER ANTIQUARIAN BOOK FAIR

BROOKLYN ANTIQUE AND BOOK FAIR

SACRAMENTO ANTIQUARIAN BOOK FAIR

BOXBOROUGH PAPER TOWN:

VINTAGE PAPER, BOOK & ADVERTISING COLLECTIBLES SHOW

BROOKLYN BOOK FESTIVAL

NY ART BOOK FAIR

VINTAGE PAPER FAIR — GLENDALE

MONTREAL ANTIQUARIAN BOOK FAIR / SALON DU LIVRE ANCIEN DE MONTRÉAL

THE BIG FLEA NEW YORK

October 2014

OAK KNOLL FEST XVIII

ALLENTOWN BOOK AND PAPER SHOW

THE PASADENA ANTIQUARIAN BOOK, PRINT, PHOTO & PAPER FAIR

GREATER SEATTLE POSTCARD & PAPER COLLECTIBLES FAIR

VANCOUVER ANTIQUARIAN, COLLECTIBLE & RARE BOOK FAIR

VERMONT FOLIAGE BOOK FAIR

MICHIGAN ANTIQUARIAN BOOK & PAPER SHOW

NORTH TEXAS BOOK & PAPER SHOW

53RD ANNUAL CHICAGO BOOK AND PAPER FAIR

SEATTLE ANTIQUARIAN BOOK FAIR

THE PIONEER VALLEY BOOK & EPHEMERA FAIR

FINE PRESS SHOWCASE AT THE 39TH ANNUAL AMERICAN PRINTING HISTORY ASSOCIATION CONFERENCE

MANHASSET ANTIQUES & DECORATIVES SHOW

YORK BOOK & PAPER FAIR

40TH ANNUAL ALBANY ANTIQUARIAN BOOK & EPHEMERA FAIR

THE 34TH OTTAWA ANTIQUARIAN BOOK FAIR

November 2014

THE 71ST LONG ISLAND ANTIQUARIAN BOOK DEALERS’ FAIR

THE AUTUMN LONG ISLAND VINTAGE PAPER SHOW

SAN MARINO POSTCARD & PAPER COLLECTIBLES FAIR

GADSDEN’S WYCHWOOD OLD BOOK AND PAPER SHOW

12TH ANNUAL HOUSTON BOOK FAIR

TORONTO INTERNATIONAL ANTIQUARIAN BOOK FAIR

PYRAMID ATLANTIC BOOK ARTS FAIR

THE 38TH ANNUAL BOSTON INTERNATIONAL ANTIQUARIAN BOOK FAIR (ABAA)

THE BOSTON BOOK, PRINT, AND EPHEMERA SHOW

VINTAGE PAPER FAIR — SILICON VALLEY

THE NEW JERSEY VINTAGE BOOK & EPHEMERA FAIR